Organiser
Event Entry
INFORMATION
1. Event starts and finishes at Welkom Square cnr Long & Toronto road in Welkom.
2. Circular flat route, 1 x for 4km fun run and 1 x for 10km.
3. Medical personal and marshals will be on route and at the finish line.
4. Route maps available at the start, distance markers every 1km
5. No road closures, as this is taking place in a CBD and residential area, traffic officers will be present.
6. Parking, there is sufficient parking at the Welkom Square.
7. Toilets available, no dressing rooms and showers.
8. No tog bag area and no gazebo or club tents.
9. No food stalls, different food franchises at the Welkom Square to buy food from. Please support local businesses.
10. Lead vehicles at this event supported by Nissan and will be in front of lead runner. Lead vehicles lead from the front, 4km fun run, for 10km men and woman separate leading vehicles. Last participant in both distances will be escorted to finish.
11. Water tables every 2km, water served in sachets, and drinks in cups.
Use of own water bottle allowed, can be refilled at water tables.
12. Medals to all finishers that completes their respective distances.
13. Sponsors listed for this event will not be interpreted as an entitlement for any participant to insist on free, discounted, or preferential treatment pertaining to the products and services offered by the sponsors.
14. Medical Service Provider: ER24 - 084 124
RACE RULES
1. The race is held under the rules of WA, ASA and AFS.
2. Athletes indemnify the national, provincial and regional bodies, sponsors and organisers against any or all actions of whatsoever nature, whatever may arise out of their participation in the race.
3. Obey all marshals, traffic authorities and rules, failure to do so may lead to instant removal without appeal, the race organiser and safety officer have the final decision in this regard. Checkpoints on route.
4. Athletes participate at own risk and acknowledge that they are medically fit and equipped to participate. In case of emergency report to the next water point. An identified area will be demarcated for evacuation at the finish point.
5. No vehicles allowed on route, no seconding.
6. No prams, blades, animals, cyclist, or mechanically operated devices allowed.
7. Medals to participants in possession of a fully completed entry.
8. No littering, please dispose of any litter in bins provided, littering may lead to disqualification.
9. No athlete will be allowed to start later than 5 min after group start.
10. 10km open event, 16 years and older, 4km fun run open event 9 years and older under full supervision of parent.
11. 10km event will be officially timed, not the fun run 4km.
12. Cut off for 10km will be 20:30
Cut off for 4km fun run will be 19:35
ENTRIES
1. Online and manual entries will be accepted.
2. Entries open on 10 January 2023 and will close on 7 February at 17:00. Manual entries on race day at event, cutt off 1 hour before start of different races. Online entries to be collected on race day at the race venue from 9:00am until start of the race.
3. Copy of proof of payment for online entry and ID to be presented at collection.
4. Strictly no refunds, entries are not transferable.
5. In the event that the race is cancelled due to reasons outside the organisers control the event will not be converted to a virtual event.
6. Incomplete/ incorrectly completed entries, and entries not fully paid will be rejected or lead to disqualification.
7. The event organiser retains the right to refuse entry to persons under the influence of drugs or alcohol, persons who are disorderly, display inappropriate behaviour, vandalise property or evade paying for admission.
8. Duplication of race numbers or participating without buying an entry will lead to disqualification, removal from the event and held liable for double entry fee, charged and / or disciplinary action.
LICENSES, RACE NUMBERS
1. ASA licensed athletes to wear club colours, valid 2022 or 2023 license number on the front and back of vest. 2022 Licence valid until 28 Feb 2023.
2. Foreign athletes are subjected to ASA rules and must have a clearance certificate from their National Federation prior to participation.
3. Race number to be displayed on the front of vest, must be visible at all times, may not cover the ASA and sponsor logos on ASA license.
4. An athlete may not run with another athletes race number.
5. Emergency name & number on entry and race number are compulsory.
6. Temp license must be completed in full and displayed on the front of the vest. No insurance coverage on temp license on race day.
7. Earphones, headsets and similar devices are not allowed and may lead to disqualification. Prescribed hearing aids are allowed. No animals, blades of cyclists on the route allowed.
PRIZES
1. All prize winners of the 10km will be requested to show proof of identification ( ID book, passport, driver’s license of birth certificate.
2. Prize money to be paid at event.
3. Prize money and incentives will only be awarded to athletes with a complete and valid entry, license and / or temporary license.
4. Winners must be present for prize giving to be at 20:00.
5. Prizes for the following:
Open Men and Ladies
- 1st R200.00
- 2nd R150.00
- 3rd R100.00
Category prizes:
Men and Ladies
- 1st - Junior R100.00
- 1st - 40+ R100.00
- 1st - 50+ R100.00
- 1st - 60+ R100.00
Lucky draw on 4km fun run for all participating. No prize money on 4km Fun Run.
CONTACT PERSONS:
Event manager & Safety Officer
Deon Lodder - 082 921 3330 & Johan Pretorius 082 558 8176
Technical manager
Rina Nel - 071 682 6615
Event location
Welkom Square, Welkom
| Coordinates | -27.986514344681, 26.734211103695 |
| Address | Welkom |
| City | Welkom |
| Province | Free State |
Registration Number: 2015/141112/07